A regular meeting of the Philip City Council was held on Monday, October 5, 2009, at 7:00 p.m. in the Community Room of the Haakon Co. Courthouse.
Present were Mayor John F. Hart, Finance Officer Monna Van Lint, Council Members Shirley Chin, John Kangas, Monte Palecek, Mike Vetter, Greg Arthur and Tom Struble. Also present were Deputy Finance Officer Brittany Smith, Public Works Director Matt Reckling, Chief of Police Kit Graham, Utility Coord. Carol Schofield, City Attorney Gay Tollefson, Del Bartels with the Pioneer Review, Jason and Marlis Petersen, and Nick and Ana Robbins with Lester-Robbins Construction, Inc..
Absent: None.
Motion was made by Kangas, seconded by Vetter to approve the agenda with the following changes: Removal of the airport liability insurance quote and the scheduled meeting time with Dennis Servaty of Golden West Companies. Mr. Servaty was unable o attend the meeting due to illness. The airport liability insurance quote has been withdrawn as the City's current insurance is already provided through the market quoted. Motion carried.
Motion was made by Palecek, seconded by Struble to approve the minutes of the last meeting as published in the Pioneer Review. Motion carried.
Motion was made by Palecek, seconded by Vetter to approve payment of the bills from the appropriated funds. Motion carried.
Gross Salaries - September 30, 2009:
Gross Salaries: Mayor & Council - $3705.00; Adm. - $4593.32; Police - $5511.99; Street - $4473.53; Swimming Pool - $634.93; Water - $4972.92
AFLAC Employee Supplemental Ins.- 09/09 172.78
EFTPS S.S., Medicare, Withholding- 09/09 4833.00
SDRS Employee Retirement- 09/09 2395.54
Airport Improv. Project:
Kadrmas, Lee & Jackson, Inc. Environ. Assess. Eng. - thru 08/29/09 2099.73
Philip School Drainage Project:
SPN & Assoc. Contractor Claims Eng. thru 09/26/09 240.00
Swimming Pool Deck Renovations:
Farm Plan Pool Emerg. Supplies - 09/09 105.49
Ingram Hardware Const/Emergency Supplies - 09/09 84.30
Lester-Robbins Construction, Inc. Pay Req. #01 - thru 09/11/09 8146.13
Lurz Plumbing Pool Wall Excavating - 09/09 153.00
SPN & Assoc. Const. Eng. thru 09/26/09 3596.85
Pool Emerg. Eng. thru 09/26/09 1416.15
This Months Bills:
Alltel Cell Phone 08-09/09 79.28
Asphalt Paving & Materials Co. 71.65 T Hot Mix - 09/09 3887.02
Bad River Rural Water City Shop Water 08-09/09 30.40
Bierschbach Equipment & Supply Core Drill Rental - 09/09 163.00
Cenex Harvest States Fuel - 09/09 954.20
Dakota Care Ins. Employee Health Ins. - 10/09 7296.71
Dale Trucking Asphalt Mill Hauling - 09/09 752.20
Delta Dental Ins. Employee Dental Ins. - 10/09 512.70
Farm Plan Supplies - 09/09 26.99
1st Nat'l Bank - Philip Utility Postage - 10/09 103.64
1st Nat'l Bank - S.F. SRF Loan #01 Pay #155 - 10/09 3591.18
SRF Loan #02 Pay #131 - 10/09 2163.90
SRF Loan #03 Pay #34 - 10/09 2223.41
Fitzgerald Oil Co. Fuel 08-09/09 239.46
George's Welding & Repair Ford Dump Truck Repairs - 09/09 548.65
Golden West Telephone/Internet 09-10/09 587.80
Haakon Co. Treasurer Office Rent - 10/09 60.00
Ingram Hardware Supplies - 09/09 40.34
Kenzy, Jana Utility Overpayment Refund - 10/09 77.76
Konst Machine & Welding Supplies - 09/09 26.59
Leong, Kenneth Cust. Deposit Refund - 10/09 100.00
Morrison's Pit Stop Fuel/Tire Repairs - 09/09 194.44
NAPA Auto Parts Supplies - 09/09 141.82
O'Connell Construction, Inc. 63.36 T Gravel - 09/09 316.80
Petersen's Variety Supplies - 09/09 22.98
Petty Cash Supplies/Postage - 09/09 41.35
Philip Geo-Thermal Fire Hall Annual Dues - 2009 381.00
Philip Standard P.D. Oil Chg - 09/09 53.15
Pioneer Review Publishing/Supplies - 09/09 1060.09
SD Dept. of Revenue Sales Tax Payable - 09/09 329.77
Water Testing 09/09 12.00
SDML Reg. Election Trng - 10/09 15.00
Technology Center (2) HP Computers/Supplies - 09/09 3371.99
Tollefson, Gay Attorney Retainer - 10/09 150.00
Triple XXX Spraying, LLC Lagoon Spraying - 09/09 196.00
USDA RD Loan Pay #58 - 10/09 3069.00
US Postal Service Stamps - 10/09 264.00
Waste Connections dba Walker Refuse Residential Collection - 09/09 4274.82
Dumpsters - 09/09 166.40
West Central Electric Electric Charges 08-09/09 2418.89
WR/LJ Rural Water 5,579,000 gals - 09/09 6973.75
Contract Min - 09/09 3000.00
Airport Water - 09/09 40.00
_____________________________________________________________________
Total Expenditures - 09/08/09 $ 65,800.13
Old Business:
Motion was made by Kangas, seconded by Vetter to table the proposed research of SD Hwy. 73 AKA N. Larimer Avenue right-of-way for the proposed pedestrian/bicycle path until further notice. Motion carried.
FO Van Lint presented the updated appropriations ordinance as amended following the Council's direction at their special meeting held on September 15, 2009. It was noted that the following items have been changed: removal of a new police car, a three percent property tax increase, seasonal, part-time street employee and the swimming pool redesign and construction.
Following discussion, motion was made by Vetter, seconded by Chin to approve the second reading of Ord. #2009-11, 2010 Municipal Appropriations Ordinance as amended. Motion carried with all members voting aye.
ORDINANCE #2009-11
2010 MUNICIPAL APPROPRIATIONS ORDINANCE
Be it ordained by the City of Philip, South Dakota that the following sums be and hereby are appropriated to meet the obligations of the municipality for fiscal year 2010.
GENERAL
FUND
410 GENERAL GOVERNMENT
411 Legislative (Publishing) $ 8,000.00
412 Executive $ 15,100.00
413 Elections $ 630.00
414 Financial Adm. $ 115,970.00
Insurance $ 50,000.00
Contingency $ 61,080.00
419 Public Works $ 36,490.00
Capital Building $ 9,325.00
TOTAL GENERAL GOVERNMENT $ 296,595.00
420 PUBLIC SAFETY
420 Police Department $ 128,750.00
422 Fire Department $ 12,200.00
423 Code Enforcement $ 800.00
TOTAL PUBLIC SAFETY $ 141,750.00
430 PUBLIC WORKS
431 Street Department $ 144,690.00
Street Lights $ 16,000.00
Street Improv. 2nd Cent $ 79,100.00
435 Airport $ 66,950.00
438 Rubble Site $ 8,950.00
TOTAL PUBLIC WORKS $ 315,690.00
440 HEALTH & WELFARE
441 West Nile Virus $ 1,450.00
444 Dog Kennel $ 150.00
446 Ambulance $ 4,200.00
TOTAL HEALTH & WELFARE $ 5,800.00
450 CULTURE & RECREATION
451 Swimming Pool $ 417,825.00
452 Parks/Recreation $ 2,250.00
455 Library $ 1,200.00
TOTAL CULTURE & RECREATION $ 421,275.00
460 ECONOMIC DEVELOP.
460 Economic Development $ 5,675.00
TOTAL ECONOMIC DEVELOP. $ 5,675.00
470 DEBT SERVICE
471 Principal $ 76,200.00
472 Interest $ 19,700.00
TOTAL DEBT SERVICE $ 95,900.00
511 OPER. TRANSFER OUT
511 Operating Transfer $ -
TOTAL OPER. TRANSFER OUT $ -
CAPITAL OUTLAY ACCUMULATION
Resolution #97-10 Street $ 25,000.00
Resolution #97-20 Police $ 4,500.00
Resolution #01-09 Rubble Site $ 1,000.00
Resolution #04-08 Swimming Pool $ 5,000.00
Resolution #06-20 Capital Building Res. $ -
TOTAL CAP. OUTLAY ACCUM. $ 35,500.00
TOTAL APPROP. & ACCUM. $ 1,318,185.00
2010 MEANS OF FINANCE
The following designates the fund or funds that money derived from the following sources are applied.
GENERAL
FUND
UNDESIGN. RETAINED EARNINGS $ 380,130.00
DESIGN. FROM LAST YR. APPROP. $ 36,022.00
RESERVED CASH - ST. EQUIP. $ 12,500.00
310 TAXES
General Property Tax $ 351,820.00
All Prior Property Taxes $ 2,500.00
Airflight Property Tax $ 575.00
Sales Tax $ 350,000.00
Amusement Machine Tax $ 200.00
Penalty & Interest - Del. Tax $ 500.00
$ 705,595.00
320 LICENSES & PERMITS
Licenses & Permits $ 5,950.00
330 INTERGOVERNMENTAL REV.
Intergovernmental Revenues $ 67,450.00
340 CHARGES FOR GOODS & SERVICES
Charges for Goods & Services $ 23,000.00
350 FINES & FORFEITURES
Fines & Forfeitures $ 750.00
360 MISCELLANEOUS REVENUE
Miscellaneous Revenues $ 59,168.00
380 AIRPORT REVENUE
Airport Revenues $ 24,120.00
390 OTHER SOURCES
Sale of Fixed Assets $ 1,000.00
Insurance Proceeds $ 2,500.00
TOTAL OTHER SOURCES $ 3,500.00
TOTAL MEANS OF FINANCE $ 1,318,185.00
2010 PROPRIETARY FUNDS
*WATER*
WATER REVENUE
Estimated Water Revenues $ 302,900.00
TOTAL EST. WATER REVENUE $ 302,900.00
WATER APPROPRIATIONS
Water $ 279,350.00
RD Loan Principal Pay. $ 8,300.00
Res. Cash - RD Loan $ 5,000.00
Capital Outlay Res. #98-09 $ 10,000.00
TOTAL WATER APPROPRIATIONS $ 302,650.00
ESTIMATED WATER SURPLUS $ 250.00
*SEWER*
SEWER REVENUE
Estimated Sewer Revenues $ 82,490.00
TOTAL EST. SEWER REVENUE $ 82,490.00
SEWER APPROPRIATIONS
Sewer $ 72,450.00
Capital Outlay Res. #98-10 $ 10,000.00
TOTAL SEWER APPROPRIATIONS $ 82,450.00
ESTIMATED SEWER SURPLUS $ 40.00
*GARBAGE*
GARBAGE REVENUE
Estimated Garbage Revenues $ 64,120.00
TOTAL EST. GARBAGE REVENUE $ 64,120.00
GARBAGE APPROPRIATIONS
Garbage $ 8,810.00
Garbage Contract $ 55,300.00
Capital Outlay Res. #01-09 $ -
TOTAL GARBAGE APPROPRIATION $ 64,110.00
TOTAL EST. GARBAGE SURPLUS $ 10.00
TOTAL ENT. FUND REVENUE $ 449,510.00
TOTAL ENT. FUND APPROP. $ 449,210.00
TOTAL EST. ENTERPRISE SURPLUS $ 300.00
The Finance Officer is hereby directed and authorized to certify the following dollar amount of tax levies in this Ordinance to the Haakon County Auditor.
Dated this 5th day of October 2009.
/s/John F. Hart, Mayor
ATTEST:
/s/Monna Van Lint, Finance Officer
Passed First Reading: September 08, 2009
Passed Second Reading: October 05, 2009
Yeas: 06 Nays: 0
(PUBLISHED: Sept. 17 and Oct. 15, 2009)
Motion was made by Palecek, seconded by Arthur to approve the second reading of Ord. #2009-12, 2009 Supplemental Appropriations Ordinance - Correct Reserve and Supplement Street/Pool Improvements. Motion carried with all members voting aye.
ORDINANCE #2009-12
2009 SUPPLEMENTAL APPROPRIATIONS ORDINANCE
CORRECT RESERVE AND SUPPLEMENT STREET/POOL IMPROVEMENTS
WHEREAS, the City of Philip, South Dakota has determined that it has exceeded the maximum amount of funds allowed in its Capital Outlay Reserve account established by Resolution #2006-20 for the future possible construction of a Municipal Building; and,
WHEREAS, the City of Philip has undertaken three major improvement projects in 2009, those being the Philip School Drainage Project, the Ash Street Improvement Project and the Swimming Pool Deck replacement project, all of which are anticipated to exceed their appropriated construction dollars in the 2009 Municipal Budget Appropriations; and,
WHEREAS, the City of Philip has determined that it is in the City's best interest to utilize the excess revenues contained within the Capital Improvement Reserve Account to assist in financing the above stated improvement projects in 2009;
SO NOW, THEREFORE, BE IT ORDAINED, that the following Supplemental Appropriations Ordinance be and hereby is adopted to correct the balance maintained within the City's Capital Improvement Reserve account so that it is in compliance with the Council's directive as outlined in Resolution #2006-20 and assist in financing the Philip Storm Water Improvement Project, the Ash Street Improvement Project and the Swimming Pool Deck Replacement Projects.
GENERAL FUND
43120 ST. & ROAD IMPROV.
43120 St. & Road Improv. $ 40,000.00
TOTAL ST. & ROAD IMPROV. $ 40,000.00
45100 SWIMMING POOL
45100 Swimming Pool $ 10,000.00
TOTAL SWIMMING POOL $ 10,000.00
TOTAL APPROP. & ACCUM. $ 50,000.00
MEANS OF FINANCE
The following designates the fund or funds that money derived from the following sources is applied to.
GENERAL FUND
10450 RESERVE FOR CAP. IMPROV.
10450 Reserve for Cap. Improv. $ 50,000.00
TOTAL RESERVE FOR CAP. IMPROV. $ 50,000.00
TOTAL MEANS OF FINANCE $ 50,000.00
Dated this 5th day of October 2009.
/s/ John F. Hart, Mayor
ATTEST:
/s/ Monna Van Lint, Finance Officer
Passed First Reading: September 08, 2009
Passed Second Reading: October 05, 2009
Yeas: 06 Nays: 00
(Published: Sept. 17 and Oct. 15, 2009)
Motion was then made by Kangas, seconded by Vetter to authorize the Airport Committee to establish airport fuel prices as they deem appropriate. Motion carried.
New Business:
Airport Environmental Assess. Project:
The process of contacting those landowners that may be impacted by the assessment is on-going. FO Van Lint encouraged those individuals and/or entities with input, for or against, forward formal letters to the City's engineering firm, Kadrmas, Lee & Jackson, Inc.
Philip School Drainage Project:
The City has received notification from two additional suppliers and/or subcontractors that have not been paid from Grizzly Excavating. They have been directed to contact Grizzly's bonding company. The City has not received any update from the bonding company regarding payment to Grizzly's suppliers and subcontractors. The City is still holding their final payment. It will not be released until the City is notified otherwise by the bonding company as well as receiving all lien waivers from the sub-contractors and suppliers of this project.
Warning System Siren:
The Finance Office has submitted all of the necessary grant reimbursement documents.
Council was advised that one verbal complaint was reported to the Finance Office last week. The complainant, Sam Neuman, is disgruntled with the location of the siren as the ten o'clock whistle is a disturbance to him.
Motion was made by Kangas, seconded by Struble to approve the engineering design agreement with SPN & Assoc. for Wood and Walden Avenues in the amount of $30,000. Motion carried with all members voting aye.
Lake Waggoner Project:
Council reviewed the Innovative Readiness Training program requirements. This program, conducted under the SD National Guard provides healthcare and general engineering assistance to community projects. Senator Tim Johnson's office has suggested that the City submit a letter of request to the SDNG IRT Program for assistance through their Horizontal Engineering Program to assist the City with the needed Lake Waggoner dam repairs.
Following review, motion was made by Palecek, seconded by Arthur to authorize FO Van Lint to submit a letter requesting the SD National Guard's consideration of the Lake Waggoner Dam project for their IRT Program. Motion carried.
At 7:15 p.m. as previously advertised, a public hearing was held on the request of the following license applications:
Jason and Marlis Petersen, Dakota Bar
- On Sale Liquor for the remainder of 2009
- On/Off Sale Malt Beverage for 2009/2010
Mayor Hart noted that the property taxes are paid to date and asked Chief Graham if he had any comments relative to issuing the above licenses. Graham advised that he had no concerns.
Following discussion and with no comments either for or against the requested licenses, motion was made by Kangas, seconded by Vetter to approve the issuance of the above stated licenses to Jason and Marlis Petersen, Dakota Bar, contingent upon all appropriate fees being submitted. Motion carried with all members voting aye.
Swimming Pool Deck Replacement Project:
Pool Cmt. Member Vetter addressed the Council in regard to the Pool Committee's meeting with Nick and Ana Robbins with Lester-Robbins, Inc. prior to this evening's meeting. The concern is that the City had awarded them a contract in the amount of $43,393.83. With the pool wall failure, the contracted work has been on hold. The City has been reviewing various repair options for the pool which has caused a delay for them in pursuing other projects.
During the Sept. 15, 2009, Special City Council meeting, the Council voted unanimously to repair and/or replace the pool. This unfortunately will require an extension or termination of the current contract with Lester-Robbins, Inc. Lester-Robbins Construction, Inc. have agreed to extend the current contract and return in the spring/summer of 2010 to finish the concrete portion of the pool.
Mr. Vetter went on to recommend the City approve this extension as well as compensate them for payment of the work completed to date in the amount of $8,146.13. In addition, he recommended Council approve additional compensation in the amount of $10,000 as a good-faith effort on the part of the City. The prepayment will be deducted from future pay requests when Lester-Robbins, Inc. returns in the spring/summer 2010 to complete the contracted concrete work.
It was noted that this is not the recommendation of City Attorney Tollefson, but accordingly, Vetter's moral conscious prompts him to make the recommendation of prepayment. This will be made with stipulations to be outlined through a formal agreement between the City and Lester-Robbins, Inc. Furthermore, if the work is not performed as agreed, the City will pursue restitution from their bonding company.
Council Member Palecek questioned Ms. Tollefson's opinion on the matter? Tollefson advised that she is unsure if the City can legally enter into such an agreement and contract for prepayment of services. In her opinion, this would be the same as loaning money as services have not been rendered. Furthermore, it is her job to advise the Council on the use of City funds and she is not in favor of this. She fears that the City could end up in the same situation they are currently in with Grizzly Excavating.
Following a lengthy discussion, motion was made by Vetter, seconded by Chin to extend the contract with Lester-Robbins Construction, Inc. and issue a prepayment to them in the amount $10,000. Motion carried with the following votes being cast. Voting aye: Vetter, Chin, and Kangas. Voting nay: Struble, Arthur, and Palecek. Mayor Hart cast the deciding aye vote, breaking the tie.
Motion was then made by Vetter, seconded by Chin to authorize FO Van Lint to issue the $10,000 prepayment upon review and approval of the signed formal agreement for extension of contract and stipulations of prepayment with Lester-Robbins, Inc. Motion carried with the following votes being cast. Voting aye: Vetter, Chin, and Kangas. Voting nay: Struble, Arthur, and Palecek. Mayor Hart cast the deciding aye, vote breaking the tie.
Motion was made by Vetter, seconded by Palecek to approve Pay Request #01 to Lester-Robbins Construction, Inc. in the amount of $8,146.13 for work completed through Sept. 11, 2009. Motion carried with all members voting aye.
Nick Robbins expressed his appreciation to the Council and reassured them that they would be back in the spring to finish the deck portion of the pool project.
Vetter then proceeded to review the Pool Committee's recommendation for the pool replacement. This includes the removal of both existing pools and replacing them with one "L"-shaped pool. The area that is currently utilized by the kiddie pool will be a zero entry area that will gravitate into the three foot area.
It was noted that SPN & Assoc. will be assisting the City with developing the specifications and the project bid process. As a means to save in engineering expenses, they will not be designing the pool. Furthermore as recommended by Harlan Quenzer with SPN & Assoc., the City will be requesting bids for a design/build pool project, which requires the contractor to design the pool with our specifications and build it as approved by the Council.
Council Member Palecek expressed strong concerns against a design/build project. He advised the Council that the Sacred Heart Catholic Church's expansion was a design/ build project and needless to say, it ended up costing twice as much as projected.
PWD Reckling stated that SPN & Assoc. will be assisting us through the bid process as well as with the project specifications. Furthermore, the project will still follow all of the bid requirements so the City will know what the cost of the project will be prior to awarding a contract. The City is also hopeful that our current pumps and filters will be sufficient, but if needed, additional funds have been budgeted to cover these unanticipated expenditures.
Following discussion, motion was made by Vetter, seconded by Chin to authorize proceeding with the bid process for a design/build swimming pool project as stated. Motion carried with all members voting aye.
Motion was then made by Vetter, seconded by Arthur to authorize City personnel to demolish the existing pools as soon as possible. If needed, local contractors may be pursued to assist in the demolition. Motion carried with all members voting aye.
Motion was made by Palecek, seconded by Struble to approve the second reading of Ord. #2009-13, 2009 Supplemental Appropriations Ordinance for Unanticipated Swimming Pool Improvements. Motion carried with all members voting aye.
ORDINANCE #2009-13
2009 SUPPLEMENTAL APPROPRIATIONS ORDINANCE
FOR UNANTICIPATED SWIMMING POOL IMPROVEMENTS
WHEREAS, the City of Philip, South Dakota, during the process of replacing the Municipal Swimming Pool decking experienced an unanticipated failure of the east Swimming Pool liner wall; and,
WHEREAS, during the process of attempting to salvage the east Swimming Pool wall from a total catastrophic failure, it was discovered that the Swimming Pool liner is in a state of deterioration that, if allowed to remain will more than likely result in failure to the structure possibly, within the very near future; and,
WHEREAS, the City of Philip has determined that it is in the City's best interest to repair the Swimming Pool liner and/or the entire structure as quickly as possible and by any means possible to insure that this popular recreational facility remains available to the local citizenry, who strongly value the quality of life that this facility provides to them for their summer time recreational activities;
NOW, THEREFORE, BE IT ORDAINED, that the following Supplemental Appropriations Ordinance be and hereby is adopted to enable the City of Philip to financially support the required and necessary repairs to the Municipal Swimming Pool and to facilitate these repairs as quickly as possible.
GENERAL FUND
45100 SWIMMING POOL
45100 Swimming Pool $ 125,000.00
TOTAL SWIMMING POOL $ 125,000.00
TOTAL APPROP. & ACCUM. $ 125,000.00
MEANS OF FINANCE
The following designates the fund or funds that money derived from the following sources is applied to.
GENERAL FUND
10450 RESERVE FOR CAP. IMPROV.
10450 Reserve for Cap. Improv. $ 125,000.00
TOTAL RESERVE FOR CAP. IMPROV. $ 125,000.00
TOTAL MEANS OF FINANCE $ 125,000.00
Dated this 5th day of October 2009.
/s/ John F. Hart, Mayor
ATTEST:
/s/ Monna Van Lint, Finance Officer
Passed First Reading: September 15, 2009
Passed Second Reading: October 05, 2009
Yeas: 06 Nays: 00
(Published: Sept. 24 and Oct. 15, 2009)
Council reviewed the following building/flood plain development permits as presented: Ray Gibson for Philip Ambulance Service - replace drain pan; HCYW - drain tile at Kiddie Park; Haakon School District - replace crow's nest by pool bathhouse; Doug Hart - excavate & repair foundation; Dale Morrison - shed; Slade Ross - portico addition & deck replacement; Duke Westerberg - roof, window & deck replacement & ceiling installation.
Following review, motion was made by Kangas, seconded by Struble to approve the above permits as presented. Motion carried.
Departmental Reports:
The quarterly Police Dept. report was presented and reviewed with Chief Graham.
Chief Graham advised that he will be meeting with the County Commissioner's to discuss his concerns with the City's teletype expenses. Currently, the City contributes half of the County's total cost. He will be informing them of the City's possible intent not to pay this fee in 2010 as it may be provided by the Winner Dispatch Service instead of through the SD Bureau of Information and Technology.
Chief Graham is also in the process of contacting the SD Dept. of Transportation regarding additional signage for the intersection of SD Hwy 14 and SD Hwy 73.
The monthly Street Dept. report was reviewed.
PWD Reckling advised that they have finished patching holes. They have some cold mix on hand that can be used if needed.
Council Member Arthur requested the asphalt be cleaned out of the gutters on Walden Ave. PWD Reckling advised that they would be doing that as well as adding another coat of ground millings within the next few weeks.
Council Member Struble questioned the ownership of the lot located between Wray Ave. and E. Pine St., along Hone St. He noted that it contains a tree with overhanging branches that need to be trimmed for traffics' safety. The Finance Office was directed to research ownership of said lot and send notice of the required trimming.
The monthly Water Dept. report was presented and reviewed.
Council Member Vetter advised the Council that he has received word from a concerned citizen with regard to City Nuisance Ordinances and the Rubble Site hours. The concern voiced is that either way residents are in violation - if they do not mow and if they do mow and leave their grass clippings piled on their property. In other words, they would like to see more hours of operation at the Rubble Site so that they are able to dispose of their yard waste.
PWD Reckling stated that he has also received comments about the hours. It was suggested by more than one resident to have the site open over the noon hour on Fridays to allow those individuals that work, to deposit items over their lunch hour. For instance, having the site opened from 10 a.m. to 2 p.m. on the scheduled Fridays.
By general consensus of the Council, the Rubble Site hours will be reviewed in more detail at the January meeting.
Executive Session: None.
Public Comments:
Del Bartels advised the Council that he, as a parent, is very appreciative of the ten o'clock whistle. It reminds our youth and their parents of the ten o'clock curfew.
In Other Business:
West Central Electric's Annual Meeting is Oct. 7th in Murdo, S.D.
The 2009 Airport Fall Seminar is Oct. 27th - 28th in Bismarck, N.D.
Motion was made by Kangas, seconded by Palecek to approve FO Van Lint's attendance at Election School on Nov. 12th in Rapid City. Motion carried.
West River/Lyman Jones Rural Water Systems, Inc. Annual Meeting is Oct. 28th at 5:00 p.m. in Philip.
The proposed Comprehensive Plan Public Hearing is Monday, Oct. 12, 2009 at 6:00 p.m. in the Community Room.
The next regular Council meeting will be held on Monday, Nov. 2, 2009, at 7:00 p.m. in the Community Room.
With no further business to come before the Council, the Mayor declared the meeting adjourned at 7:41 p.m.
/s/ John F. Hart, Mayor
ATTEST:
/s/ Brittany Smith, Deputy Finance Officer
(Published once on October 15, 2009, at approximate cost of $_________)
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