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A regular meeting of the Philip City Council was held on Monday, June 1, 2009, at 7:00 p.m. in the Community Room of the Haakon Co. Courthouse.
Present were Mayor John F. Hart, Finance Officer Monna Van Lint, Council Members Shirley Chin, John Kangas, Monte Palecek, Mike Vetter, Greg Arthur and Tom Struble. Also present were Deputy Finance Officer Brittany Smith, Public Works Director Matt Reckling, Police Chief Kit Graham, Utility Coord. Carol Schofield, Harlan Quenzer with SPN & Assoc., Del Bartels and Emily Wickstrom with the Pioneer Review, and later, Rod Senn with Kadrmas, Lee & Jackson Engineers.
Absent: None
Motion was made by Palecek, seconded by Struble to approve the agenda as presented with the addition of reviewing the Airport Land Acquisition grant application. Motion carried.
Motion was made by Vetter, seconded by Chin to approve the minutes of the last two meetings as published in the Pioneer Review. Motion carried.
Motion was made by Kangas, seconded by Palecek to approve payment of the bills from the appropriated funds. Motion carried.
Gross Salaries - May 29, 2009:
Gross Salaries: Adm. - $4593.32; Police - $5511.99; Public Works - $2859.99; Rubble Site - $2112.93; Sewer - $828.40; Street - $4437.28; Swimming Pool - $282.75
AFLAC Employee Supplemental Ins.- 05/09 172.78
EFTPS S.S., Medicare, Withholding- 05/09 4209.80
SDRS Employee Retirement- 05/09 2395.54
Airport Improv. Project:
Buskerud Construction Pay Req. #06 - thru 5/27/09 4272.79
Ash Street Improv. Project:
Ainsworth-Benning Construction Pay Req. #01 - thru 5/23/09 45268.17
O'Connell Construction, Inc. 9.15 T Sand Water Main Ext. - 04/09 45.75
SPN & Assoc. Const. Eng. thru 05/23/09 9662.11
Philip School Drainage Project:
Grizzly Excavating Pay Req. #01 - thru 5/23/09 69896.92
SPN & Assoc. Const. Eng. thru 05/23/09 8150.46
This Month's Bills:
Alltel Cell Phone 04-05/09 81.78
American Water Works Assoc. Pearson Memb. Dues 07/09-06/10 71.00
Bad River Rural Water City Shop Water 04-05/09 24.70
Brant's Electric Pool Electrical - 05/09 1831.35
Cenex Harvest States Fuel/Supplies - 04/09 257.58
Century Business Products, Inc. Copier Maint. 2009-2010 378.00
Clements Jr., Raymond Cust. Deposit Refund - 06/09 100.00
Commercial Pool & Spa, Inc. (2) Pool Drains - 05/09 136.00
D.M.& E Railroad Storm Sewer Easement # 91130 120.00
Dakota Care Ins. Employee Health Ins. - 06/09 6885.29
Delta Dental Ins. Employee Dental Ins. - 06/09 512.70
Farm Plan Supplies - 05/09 57.80
1st Nat'l Bank - Philip Utility Postage - 06/09 103.67
1st Nat'l Bank - S.F. SRF Loan #01 Pay #151 - 06/09 3591.18
SRF Loan #02 Pay #127 - 06/09 2163.90
SRF Loan #03 Pay #30 - 06/09 2223.41
Fitzgerald Oil Co. Fuel - 05/09 48.33
Golden West Telephone/Internet 05-06/09 656.07
Haakon Co. Treasurer Office Rent - 06/09 60.00
Hawkins, Inc. Pool Chemicals - 05/09 452.00
HD Supply Waterworks, LTD Freight - 04/09 10.44
I-90 Fuel Services, Inc. Fuel - 04/09 24.60
Morrison's Pit Stop Fuel/Repairs - 05/09 110.57
Northwest Pipe Fittings, Inc. Supplies - 05/09 572.73
Occupational Health Network, Inc. Lab Fees - 04/09 38.00
O'Connell Construction, Inc. 34.51 T Sand Water Repairs - 04/09 172.55
Philip Body Shop Sandblast/Paint Pool - 05/09 2900.00
Philip Health Services, Inc. (4) Pre-Employ. Drug Test - 05/09 120.00
Philip Masonic Lodge Overpayment Credit - 05/09 47.00
Pioneer Review Publishing - 05/09 1011.97
Quill Corp. Supplies - 05/09 410.56
SD Dept. of Revenue Sales Tax Payable - 05/09 318.57
Water Coliform Testing - 05/09 12.00
Sheehan Mack Sales & Equip, Inc. Sweeper Brooms/Brushes - 05/09 947.91
Smith's Fire Extinguisher (17) Fire Ext. Inspections - 05/09 85.00
Stan Houston Equip. Co., Inc. Pool Supplies - 05/09 21.50
TLC Electric, Inc. Airport Hangar Services - 05/09 1556.75
Tollefson, Gay Attorney Retainer - 06/09 150.00
Triple XXX Spraying, LLC Lagoon Spraying - 05/09 392.00
USDA RD Loan Pay #54 - 06/09 3069.00
VISA-UMB Bank Travel Exp. - 05/09 86.46
Waste Connections dba Walker Refuse Residential Collection - 05/09 4309.11
Dumpsters - 05/09 119.60
Wells Fargo GO Paying Agent Fees 01/09-06/09 375.00
West Central Electric Electric Charges 04-05/09 2504.95
WR/LJ Rural Water 4,584,000 gals - 05/09 5730.00
Contract Min - 05/09 3000.00
W.S. Darley & Co. Warning Siren/Bracket - 05/09 6781.67
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Total Expenditures - 06/01/09 $191,928.90
Old Business:
PWD Reckling advised the Council that Gen. Maint., Brian Pearson has replaced the majority of the 1000 gallon read meters to 100 gallon read meters. All of the one inch (1") meters have been replaced and he is working with the property owners to get the remaining two inch (2") meters replaced.
Mayor Hart questioned if valve exercising has started for the year? PWD Reckling confirmed that to his knowledge, it has not, and will advise Pearson to get started on this.
PWD Reckling went on to review an update on the Retro-Reflectivity sign replacement grant. It was noted that grant only applies to the sheeting material of the signs and is estimated to provide only $300 in funding. The total estimated project cost is $9,952.96.
By general consensus of the Council, the City will delay applying for the grant funds and in turn, Pearson, is to contact Jim Hyde with the SD Dept. of Transportation to inquire about purchasing the signs from a state bid.
Council reviewed the proposed Comprehensive Plan's possible land use map that was developed by Seth Hyberger with the Central Enhancement District following the last Special City Council meeting.
Motion was made by Vetter, seconded by Arthur to approve the map as presented and authorize Mr. Hyberger to proceed with the Comprehensive Plan. Motion carried with all members voting aye.
Council reviewed the tabled request from Council Member Kangas for additional grading, top soil and seeding of his yard after it was dug up in 2006 for a water line installation.
Kangas spoke on his behalf noting that the location of the water line is on county property and the City has a water line easement. He has spoken with a few of the County Commissioners as well as County Highway Supt., Kenny Neville, regarding his concerns. Accordingly, it is the County's policy that land disturbed during a project such as this, be put back to its original condition. In his opinion, there needs to be at least one more load of compost plus grass seeded in order to achieve its preconstruction stage.
Kangas again reviewed a quote from landscaper, Wayne Schultz, in the amount of $750 for compost, grading and grass seed.
It was noted that the City has already provided approx. five and one-half loads of top soil in the amount of $241.40 to the project area. The City does not have a formal policy for bringing property back to its original condition following projects that entail disturbing the ground. None the less, the City does not have a formal agreement with the property owner that establishes what constitutes the pre-existing condition.
It was also stressed that the City has received concerns from other property owners with the same concerns as Mr. Kangas. If the City should agree to pay for further landscaping of the County's property, the requests will be ongoing. It was noted that one property owner, Irv Morford, has voiced his concerns to the Finance Office and a number of Council Members as his property also has some settling from the water line installed on his property.
Mayor Hart polled the Council on their views. It was noted that the majority stated that if the City were to provide any more dirt/compost to the project area, it would open the City up to future and ongoing requests.
Council Member Kangas reiterated that the ground has never been reseeded and it needs to be done.
Council Member Vetter stated that in most cases with West River/Lyman Jones Rural Water Systems, Inc. (WR/LJ) projects, the contractor provides a one-year warranty. Following the warranty, WR/LJ is responsible, which he stressed is their only business. In Kangas' case, the water line was installed three years ago.
It was noted that in the past, the City has provided top soil to the project area and/or reseeded the ground. With that, Mayor Hart requested DFO Smith to investigate if the City has in fact purchased grass seed for the project area in question. Furthermore, the Finance Office is to develop a written policy to outline how the City will bring project areas back to their preconstruction condition.
Following a lengthy discussion, motion was made by Palecek, seconded by Vetter to deny Mr. Kangas' request for additional topsoil/compost in the area west of his property. Motion carried with Council Member Kangas abstaining from the vote.
Mayor Hart stated that he and FO Van Lint have visited more with Chris Blair, Senator Tim Johnson's representative, regarding the need for funding to repair Lake Waggoner. Mr. Blair is pursuing an option for the lake repairs to be completed as a National Guard project in 2010. It was noted that it would be a prominent project for the Guard's Engineering Battalion group.
New Business:
At 7:20 p.m., as previously advertised, a public hearing was held on the application of Dale Morrison for a variance to the streets and sidewalk ordinance #7-101(b), public dedicated property of ten feet. Application was made for a variance to occupy ten feet (10') by twenty-five feet (25') in the northwest corner of Outlot A, Block 02, Mann Addition, City of Philip, South Dakota.
It was noted that both PWD Reckling and Street/Sewer Supt. Coyle do not have any concerns with the variance request.
Motion was then made by Palecek, seconded by Struble to approve Dale Morrison's variance request to occupy ten feet (10') by twenty-five feet (25') in the northwest corner of Outlot A, Block 02, Mann Addition, City of Philip, South Dakota. Motion carried with all members voting aye.
At 7:30 p.m., as previously advertised, a public hearing was held on the request of the following establishments for renewal of Malt Beverage Licenses for 2009/2010.
I-90 Truck Haven Services, Inc. d.b.a. The Gas Stop - On/Off Sale Malt Beverage; Dale or Tami Morrison, Morrison's Pit Stop - On/Off Sale Malt Beverage; Benita Corcoran, Sundowner Bar - On/Off Sale Malt Beverage; Russell & Dorothy Hansen, Rock & Roll Lanes - On/Off Sale Malt Beverage; Doug West, BMT, Inc., 73 Bar & Lounge - On/Off Sale Malt Beverage.
Mayor Hart noted that the property taxes are paid to date and asked Chief Graham if he had any comments relative to renewing the above licenses. Graham advised that he had no problems to note regarding the above licenses.
Following discussion, and with no one appearing for or against the requested license renewals, motion was made by Kangas, seconded by Palecek to approve the renewal of the above Malt Beverage Licenses for 2009/2010 contingent upon all appropriate fees and applications being submitted. Motion carried with all members voting aye.
Council reviewed the following building/flood plain development permits as presented: Andrea Carley - 15'x 15' concrete patio; Mark Foley - 12'x 25' deck replacement & 6-8' concrete driveway addition; Ron & Nancy Haigh - remove concrete retaining wall; HCYW Kiddie Park - 10'x 24' concrete slab; Lee Ike Neville - sewer line replacement; Kent & Shelia Olson - 75' curb & gutter, repair curb radius; Corky & Zoni Thorson - sidewalk & fence replacement, decking, concrete drainage.
Following review, motion was made by Palecek, seconded by Struble to approve the above permits as presented. Motion carried.
Council discussed implementing a fee reimbursement for variance and vacation requests to offset hearing publication costs. It was noted that the City does not charge for building permits and variance/vacate requests. The concern is that of the publication costs that the City currently pays for publishing the required notice of public hearing for such requests in accordance with State Law. Variances and vacates generally only benefit the specific property owner making the request, therefore, it is felt that the City should not have to withstand the required publication costs for these requests.
Following discussion, motion was made by Arthur, seconded by Vetter to establish a variance/vacate request fee to be reimbursed to the City by the property owner(s) requesting said variances or vacates. The actual cost of publication of the required public hearing notice will be billed to the property owner for reimbursement to the City. Motion carried.
Motion was made by Palecek, seconded by Arthur to approve the proposed employee health insurance premium increase of 6% through Dakotacare Insurance effective July 01, 2009. Motion carried.
Council went on to review a Special Event License Application for the Haakon/Jackson County Fair Board to host a street dance in the alley between The Steakhouse and 73 Bar on Friday, July 31, 2009.
It was noted that the Fair Board is still in the process of obtaining insurance and contacting the adjoining property owners for their written permission.
Council Member Palecek questioned Chief Graham's position on these types of events? Chief Graham stated that they are planning a similar event to that of the Annual Firemen's Ball. It is in a small area and according to their permit, they should have sufficient security guards checking ID's and patrolling the dance area.
Following discussion, motion was made by Vetter, seconded by Arthur to approve the Haakon/Jackson County Fair Board's application contingent upon receiving a copy of their insurance as well as written permission from the adjoining property owners, Don Carley and Barry Knutson. Motion carried.
Airport Improv. Project:
Rod Senn, Engineer with Kadrmas, Lee and Jackson, updated the Council on the construction progress of the SRE building and wind cone project. He noted that earlier this evening, he along with Dean from Buskerud Construction met with the Airport Committee and PWD Reckling to review the project.
The project is substantially completed with a few items that will be repaired and/or installed within the next week. Those items are as follows: adjusting the walk thru door and removing the tape which was laid down during the sealant application applied to the floor of the building as well as burying the concrete duct markers for the electrical system.
The other concern voiced this evening was that of the concrete floor. It was noted that in December of 2008, the Council agreed to allow Buskerud to grind down the foot prints and high spots in the floor, as well as toward the overhead door, reseal the entire floor and then requested an additional five year extended warranty on the floor.
According to Mr. Senn, the contractor has completed the work approved by the Council with regard to the floor.
He then proceeded to review Pay Request #06 from Buskerud in the amount of $13,698.33. The pay request represents payment for all of the work completed under the contract and lowered the retainage amount from ten percent to two percent. The two percent retainage amount, $2,356.38, would be held pending final paperwork and the final change order (extended warranty on the floor) being submitted by the contractor.
Mayor Hart polled the Council as to their opinion relative to the approval of this Pay Request and the project as a whole.
Various concerns were mentioned by the Council, some stating that the City needs to pay them something while another suggested we cut our losses and be done with Buskerud.
Council Member Arthur stated that he would prefer the City not pay them and make them start over. It is his opinion, if it was his own personal property, that he would not accept the floor as it is and he would require that it be completely redone. In the same sense, he noted that it is just as much his as any other tax payers'.
Council Member Palecek recommended the full ten percent retainage be held as in his opinion; he does not foresee them finishing the project for $2,356.38. Holding the full amount, should make them more apt to finish the project in a reasonably quick amount of time.
Mr. Senn recommended the Council approve paying Buskerud at minimum, a portion of the work as the electrical portion of the project is completed.
It was questioned if the City would be guaranteed that the electrical contractor was paid if we approved to pay for that portion. It was noted that on previous occasions, the contractor has, according to the sub-contractors, withheld funds from them. Furthermore, it was noted that the sub-contractors have to sign lien waivers prior to final approval of the project before it can be officially completed.
By general consensus, the Council authorized Mr. Senn to present a Pay Request amount for all the work completed, while still withholding the ten percent retainage.
Mr. Senn presented the Council with a revised Pay Request #06 amount of $4,272.79 that will be paid to the contractor. The remaining ten percent retainage will be presented for payment once final acceptance of the project is completed.
Following a lengthy discussion, motion was made by Palecek, seconded by Vetter to approve a Pay Request #06 to Buskerud Construction, Inc. in the amount of $4,272.79 while continuing to withhold the ten percent retainage until the requested work is completed to the Council's satisfaction. Motion carried with all members voting aye.
Council went on to review a grant agreement with the State of SD Dept. of Transportation to assist the City in completing an environmental review for the Municipal Airport for land acquisition purposes to expand the Airport's approaches. The grant offer is for 2% of the total cost of said environmental review, not to exceed a total of $1,515.79. This grant is the State's portion of the project with the Federal FAA providing a grant in the amount of 95% of the cost of the study/acquisition. The City will provide the remaining 3% of the cost of this project. Total cost of the land acquisition process and environmental review is estimated at $75,789.47.
Council, by general consensus, approved for Mayor Hart to be appointed as the City's authorized representative for this grant and that he be given the authority to enter into this grant agreement with the State of South Dakota, DOT, Office Aeronautics, for the purpose of completing an environmental review for the purpose of pursing land acquisition in expanding the Airport's approaches.
Mayor, Council and those in attendance thanked Mr. Senn has he left the meeting at this time.
Ash Street Improv. Project:
Mr. Quenzer, Engineer with SPN & Assoc., updated the Council on the current construction progress. He noted that all of the concrete is poured with the exception of the valley gutter at the intersection of S. West Ave. and Ash St. The valley gutter should be poured this week. They are anticipating gravelling and shaping this week with asphalt being laid the week of June 8, 2009.
Motion was made by Struble, seconded by Arthur to approve Pay Request #01 in the amount of $45,268.17 to contractor, Ainsworth-Benning, for work completed through May 23, 2009. Motion carried with all members voting aye.
Mr. Quenzer went on to advise the Council of a crack in the curb and gutter on the northwest corner of Ash St. and S. West Ave. He stated that a storm drain from the property owner's house was incorporated into the new curb and gutter. Due to its location being too near an expansion joint, the curb and gutter has already cracked. He then requested the Council's direction on how to address the problem. If it were to be repaired; it would require the replacement of approx. twenty feet of curb and gutter.
By general consensus of the Council, they would like to see the project done correctly without any cracks in the new curb and gutter.
Mr. Quenzer then proceeded to advise the Council that the plans for the project specify two inches (2") of asphalt surface and eight inches (8") of gravel base. He stated that he is not aware of the reasoning for the 2" of asphalt and recalls discussing this amount with the Council when the project was first being proposed and designed.
He stated that some concerns have been voiced regarding the minimal amount of asphalt being installed on the City's sub-grade material. The following options were reviewed and Council was asked to take into consideration the American Association of State Highway and Transportation Officials (ASHTO) standards: a 2" inch asphalt surface with 8" sub-grade can withstand one triple axle truck per day (current project plan); a 3" asphalt surface with 7" sub-grade can withstand four triple axle trucks per day (additional cost to the project $13,785.00); and, a 4" asphalt surface with 6" sub-grade can withstand seven triple axle trucks per day (additional cost to the project $27,268.70).
PWD Reckling voiced concerns about the wear and tear from garbage trucks making sharp turns on the street. He would recommend a more durable asphalt surface so that Ash St. does not end up in the same condition of Walden Ave.
Mr. Quenzer noted that concrete was used on Cherry St. for the same reason, as heavy truck traffic with making turns into the elevator. He would also recommend the Council approve additional asphalt surfacing on Ash St.
FO Van Lint advised the Council that only one residential street project has been completed in the last fifteen years. This was Prairie Drive and it has a 4" asphalt surface.
By general consensus of the Council, it was agreed that the street surface should be installed properly so that in future, the City does not have to deal with the same problems on Ash St. as we are dealing with on Walden Ave.
Following discussion, motion was made by Palecek, seconded by Arthur to approve a Change Order to install a 4" asphalt surface with a 6" sub-grade on Ash St. and S. Dakota Ave. Motion carried with all members voting aye.
Philip School Drainage Project:
Mr. Quenzer went on to update the Council on the construction progress. He noted that the curb and gutter is being installed this week and asphalt installation is slated for the week of June 8, 2009. The storm drainage pipe is expected to be completely installed by the end of this week.
He then presented the Council with Change Order #01 in the amount of $2,440.38, stating that a six inch water main on West Ave. was higher than anticipated and it had to be lowered. The change order reflects this work.
It was noted that a water service line was damaged during the construction. City personnel had located the service line as requested, but when the contractor encountered an old lead service line, they assumed it was what the City had located and proceeded to tear out the new copper service line leading to a residence. So, in Quenzer's opinion, this is not the City's responsibility, but the contractor's.
Council then reviewed Pay Request #01 in the amount of $69,896.92 for work completed through May 23, 2009. It was noted that the pay request does not include Change Order #01 because it had not yet been formally approved by the Council. Change Order #01 will be reflected with Pay Request #02.
Motion was made by Palecek, seconded by Arthur to approve Change Order #01 and Pay Request #01 with contractor, Grizzly Excavating for work completed through May 23, 2009. Motion carried.
Pedestrian/Bicycle Project:
Mr. Quenzer then updated the Council on the stimulus grant application for the proposed eight foot pedestrian/bicycle path along SD Highway 73 aka Larimer Ave. It was noted that the State has removed the application from the stimulus funding application pool and placed it into the Transportation Enhancement funds grant pool due to right-of-way issues.
Mayor Hart advised the Council that he has visited with both Jim Hyde and Darin Bergquist with the SD Dept. of Transportation regarding the City's grant application. He stressed that Mr. Bergquist, Secretary of Transportation, was very sympathetic to the City's concerns and need for the pedestrian/bicycle path.
Hart also noted that the City received support letters from all but one of the property owners adjoining the project area. The City requested an additional two (02') ft. of right-of-way from the property owners to add to the existing six (06') of right-of-way already maintained by the State of South Dakota for the installation of the proposed eight (08') ft. path. Previously, the City had pursued a five foot (5') path.
To date, the City has not received any formal notification as to the status of our grant request.
Mayor, Council and those in attendance thanked Mr. Quenzer as he left the meeting at this time.
Warning System Siren:
DFO Smith advised the Council that the warning siren has been received.
Some of the areas being considered for the siren are north and south of SD Highway 14 and east of the SD Highway 73 intersection. The City will be contacting property owners in the near future with the hope of obtaining cooperation and an agreement/easement for the siren's installation. The City and Fire Dept. feel it is necessary for this additional system to be added to the existing warning system in order to insure that those residents and businesses north of the community have an adequate weather/fire warning notification and to help insure their safety.
Motion was made by Vetter, seconded by Kangas to approve the 2010 budget request in the amount of $875.00 and the Cooperative Agreement with the Central South Dakota Enhancement District. Motion carried
Departmental Reports:
The quarterly Police Dept. report was presented and reviewed with Police Chief Graham.
Chief Graham advised that he has hired two additional police officers to work Festival Days weekend as recommended by the Council.
The monthly Street Dept. report was presented and reviewed.
It was noted that the City will be chip sealing eighteen blocks this summer. Currently, we have sufficient material to do nine blocks and will be purchasing more chips and oil as the work progresses.
The monthly swimming pool report was reviewed with Pool Coord. Carol Schofield.
Council reviewed an amendment to the Pool Policy Handbook allowing swimmers to stay in the pool area, on the pool deck during breaks.
C. Schofield noted that this policy will only work when three lifeguards are working as one will be required to monitor the pool area during the break times. In other words, this will still allow sufficient time for the lifeguards to get out of the sun for their ten minute break times. The Pool Manager has agreed to schedule the rotating guards to reflect the change. It was also stressed that no food or drinks will be allowed on the pool deck during this time. (A copy of the amended policy is on file in the Finance Office.)
She then advised the Council that four of the lifeguards will be obtaining their Water Safety Instruction (WSI) certification so they can teach swimming lessons. A WSI instructor has agreed to teach the certification in Philip, June 22-24, 2009, and is hopeful that they will work around the pool hours. If needed, the Health/Rec. Committee has agreed to close the pool during the training.
Furthermore, the Health/Rec. Committee has recommended reimbursing the lifeguards for this training in order to retain these individuals as employees. The cost of the course is $175. It is recommended that one half of the cost be reimbursed to those individuals who work for the City for an entire season. The remaining half of the cost will be reimbursed following the second year of working an entire season for the City. Proof of payment for the certification must also be provided to be eligible for the reimbursement.
C. Schofield also noted that the City will be working on an emergency procedures manual for the pool this year.
Council was informed that the local Forty and Eight Group has once again donated $150 to the swimming pool. This will allow for a free swim day at the pool which has been recommended for Sat., June 20, 2009, during Festival Days weekend.
Mayor, Council and those in attendance expressed their sincere appreciation to the Forty and Eight Group for their continued generosity to our youth.
The anticipated opening date of the pool is Monday, June 8, 2009, and it will close for the season on Sunday, Aug. 16, 2009. The admission and swimming lesson fees will not increase this year. The hours of operation will stay the same. These will be published in the local newspaper and are available at the City Finance Office and pool.
C. Schofield noted that swimming lessons have not been scheduled to date. They will be pursing two different sessions again this year and Gayle Rush has agreed to assist with the lessons.
Following discussion, motion was made by Vetter, seconded by Kangas to approve the amendment to the Pool Policy Handbook, WSI Certification reimbursement policy, free swim day, admission prices, swimming lesson fees and hours of attendance as stated above. Motion carried.
Council Member Vetter advised the Council that the Health/Rec. Committee, C. Schofield and PWD Reckling met this evening with members from the Haakon Co. Young Women (HCYW). According to the HCYW, they are interested in donating funds to purchase and install a heater for the swimming pool. In turn, they would ask that the maintenance of the heater and costs of the propane to operate it be the City's responsibility. Both HCYW and the City will be doing more research on the idea for further presentation at the next Council meeting.
The monthly Water Dept. report was reviewed.
It was noted that there is water running on Walden Ave. and Division St. PWD Reckling advised that it may only be spring water seepage from the hillside and will look into it further.
Motion was made by Vetter, seconded by Palecek to authorize the purchase of two new Dell Desktop Optiplex 760 computers in the amount of $1586.98 each for the Finance Office. Motion carried.
The current computers were purchased in 2004 and one of them will be kept and set up for the PWD's use.
Motion was made by Kangas, seconded by Arthur to approve publishing a property maintenance notice. Motion carried.
L/P Propane bids received this month: None.
Executive Session: None.
Public Comments: None
In Other Business:
The SDML 2010 Legislative Session Meeting is June 9, 2009, in Oacoma.
The City Finance Office will be closed Thursday, June 11, 2009, as personnel will be attending training.
City Offices will be closed Friday, July 3, 2009, in honor of the July 4th Holiday.
The next Regular City Council Meeting is scheduled for Monday, July 6, 2009 at 7:00 p.m. in the Community Room.
With no further business to come before the Council, the Mayor declared the meeting adjourned at 8:38 p.m.
/s/ John F. Hart, Mayor
ATTEST:
/s/ Brittany Smith, Deputy Finance Officer
(Publish: June 11, 2009)
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