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A special meeting of the Philip City Council was held on March 17, 2008, at 3:30 p.m. in the Commissioner's Room of the Haakon Co. Courthouse.
PROCEEDINGS OF THE CITY COUNCIL
CITY OF PHILIP, SOUTH DAKOTA
SPECIAL MEETING
BOARD OF EQUALIZATION
March 17, 2008
A special meeting of the Philip City Council was held on March 17, 2008, at 3:30 p.m. in the Commissioner's Room of the Haakon Co. Courthouse. Present were Mayor John F. Hart, Finance Officer Monna Van Lint, Council Members Monte Palecek, David Schofield, Dan Walker, John Kangas and Michael Vetter. Also present were Deputy Finance Officer Brittany Smith, Marlene Knutson and Justin Poile with the Central S.D. Enhancement District, Harlan Quenzer with SPN & Assoc., Del Bartels of the Pioneer Review; and later, Council Member Shirley Chin, Public Works Director Tom Lesselyoung, Haakon Co. Director of Equalization Rita Merrill and Haakon Co. Deputy Director of Equalization Tracy Radway.
Absent: none
Mayor Hart opened the meeting stating that the purpose of this meeting was to host a public hearing on the application for Community Development Block Grant (CDBG) funds on the proposed Storm Drainage Improvement Project locally known as the, "School Hill Drainage". The City is proposing to apply for $175,000 of CDBG funds to cover a portion of the estimated total cost of the project, $291,620.
Mayor Hart asked for any comments for or against said application. With none forthcoming, he turned the meeting over to Marlene Knutson, director of the Central S.D. Enhancement District (CSDED).
Ms. Knutson reviewed the CDBG Program, storm drainage project and the location of the project with the Mayor, Council and those in attendance. The area begins at the school area located on Scottie Ave. and Bryan St. and will control storm water run-off traveling south across the playground down the hill between the Catholic Church and Moses Manor then onto W. Elm St. Water will be diverted through storm sewer pipe and will connect to the existing storm sewer on W. Pine St. via N. West Ave. It was further noted that the project plans consist mainly of storm sewer installation as well as drop inlet placements and any necessary appurtenances including street repairs. Ms. Knutson asked for any questions on the proposed project.
No public comment was forthcoming.
The CDBG application was noted as requiring 51% of low income households benefiting from the project. A random income survey of Philip households is being undertaken and the Finance Office expects to be completed with the survey by the end of the week.
This also being the time and place for the public hearing for the development of a community development and housing needs assessment plan , said plan was developed. Projects were identified, prioritized by group consensus and ways to implement the projects were discussed. Projects in order of priority identified were: Storm Drainage Improvement Project - "School Hill Drainage"; continue to upgrade City streets; need for additional housing; Rubble Site expansion; promote economic development and tourism; Municipal Building expansion; recreational improvement projects - swimming pool and Kiddie Park; additional daycare; Highway 73 sidewalk project; and, complete downtown street light improvement.
Following discussion, motion was made by Palecek, seconded by Walker to approve the City's Community Development and Housing Needs Assessment Plan as develop. Motion carried with all members voting aye. The plan is on file in the Finance Office for viewing.
Motion was made by Kangas, seconded by Schofield to approve Resolution #2008-04, Approving the City's Application for Community Development Block Grant Funds. Motion carried with all members voting aye.
RESOLUTION #2008-04
WHEREAS, the City of Philip has identified the need for storm water drainage system improvements; and,
WHEREAS, the City of Philip proposes to undertake storm water drainage system improvements in the northwest portion of the community in and around the school, North Elm St. and North West Ave.; and,
WHEREAS, the City of Philip is eligible for Federal assistance for the proposed project; and,
WHEREAS, the City of Philip has held the required public hearing on Monday, March 17, 2008, at 3:30 p.m.; and,
WHEREAS, with the submission of the CDBG application the City of Philip assures and certifies that all CDBG program requirements will be fulfilled;
THEREFORE, BE IT RESOLVED that the City of Philip duly authorizes the Mayor of Philip to sign and submit the CDBG application requesting up to $175,000 of funds.
This resolution is effective immediately upon passage.
Adopted and Approved this 17th day of March 2008.
/s/John F. Hart, Mayor
ATTEST:
/s/ Monna Van Lint, Finance Officer
Mayor and Council thanked Ms. Knutson, Mr. Poile and Mr. Quenzer as they left the meeting at this time.
With nothing further, the Council adjourned at 4:12 p.m. to reconvene as the Board of Equalization.
/s/John F. Hart, Mayor
ATTEST:
/s/Brittany Smith, Deputy Finance Officer
(Publish: March 27, 2008)
PROCEEDINGS OF THE CITY COUNCIL
CITY OF PHILIP, SOUTH DAKOTA
BOARD OF EQUALIZATION
March 17, 2008
Mayor Hart called the meeting to order and announced that the Council would convene as a Board of Equalization.
Mayor Hart introduced Director of Equalization, Rita Merrill, who proceeded to review the City of Philip's assessed growth for 2008, reported at $550,653.
Haakon Co. Director of Equalization, Rita Merrill, advised that no objections have been filed for 2008 taxes payable in 2009.
Again this year, Merrill stated that a complete reassessment of all in town property is ongoing which and increased the value around $2 million over the past few years. Furthermore, there were approx. 20 sales in 2007 that increased sales ratio from .664 in 2006 to .836 in 2007.
Council was advised that the 2008 property valuation new growth is $225,601 less than the 2007 growth of $776,254, which calculates to a reduction of 29%.
Mayor, Council and those in attendance thanked Merrill as she left the meeting.
The Haakon Co. Commissioner's will meet as Board of Equalization on Apr. 08, 2008.
With nothing further, the Council adjourned as Board of Equalization at 4:25 p.m. and reconvened as the City Council.
/s/John F. Hart, Mayor
ATTEST:
/s/Brittany Smith, Deputy Finance Officer
(Publish: March 27, 2008)
PROCEEDINGS OF THE CITY COUNCIL
CITY OF PHILIP, SOUTH DAKOTA
SPECIAL MEETING CONTINUED
March 17, 2008
Council reviewed the following building permits as presented: Haakon County - sewer service excavating for courthouse; Golden West Companies - bury duct, copper and fiber cable along west side of Wood Ave.; Ingram Hardware - reface greenhouse; J.R. Snyder - sewer service excavating for residence; and, Gary Stephenson - 10'x 16' sun porch addition.
The permit presented by Golden West was discussed as to the location and concern for the other utility lines located within that area. It was noted that PWD Lesselyoung was not in attendance at this time for comment, but has voiced some concern. PWD is encouraged to visit at length with Golden West representatives.
Motion was then made by Walker, seconded by Kangas to approve the permits as presented. Motion carried.
Council reviewed correspondence from the SD Dept. of Transportation regarding the right-of-way encroachment of the fire hall property.
Mayor Hart stated that he has spoken with Fire Chief Marty Hansen with regard to the fire hall building, fire siren and propane tank being located in the state right-of-way. According to correspondence with SD DOT, they have proposed and agreed to vacate three feet (3') of right-of-way to allow for the fire hall building to stay in its current location. Furthermore, the propane tank and fire siren will be required to be removed and relocated outside the State's right-of-way. Chief Hansen has assured Mayor Hart that the siren and propane tank will be removed and relocated within the next sixty days. Following compliance, the State will present a letter of acceptance for the right-of-way currently occupied by the fire hall building.
Following review, motion was made by Palecek, seconded by Walker to accept the three feet (3') highway right-of-way from the State of South Dakota as proposed. Motion carried with all members voting aye.
Motion was made by Palecek, seconded by Walker to approve surplusing and scrapping the 1986 sander purchased with a dump truck in 2001. This has not and will not use this sander. The City was offered $50 scrap value for said sander. Along with the sander, the City has been offered $100 scrap value for the 1965 Wayne Sweeper previously surplused, but was not able to sell. Motion carried.
Other Business:
The Ash Street Improv. Project has been re-advertised for bid opening which is scheduled for April 07, 2008 at 4:00 p.m. MST in the Community Room.
Council reviewed the Airport Snow Removal Equipment (SRE) building preliminary plans provided by engineers, Kadrmas, Lee and Jackson.
Motion was made by Kangas, seconded by Schofield to authorize advertising for bids in April 2008. Motion carried.
Due to weather in the east, Brad Wilson, SD Workers Compensation Fund, has rescheduled to meet with the Council during the May 5th meeting to review quotes for the City's Work Comp Insurance.
With no further business to come before the Council at this time, Mayor Hart declared the meeting adjourned at 4:30 p.m.
/s/John F. Hart, Mayor
ATTEST:
/s/Brittany Smith, Deputy Finance Officer
(Publish: March 27, 2008)
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