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A regular meeting of the Philip City Council was held on Monday, October 01, 2007 at 7:00 p.m. in the Community Room of the Haakon Co. Courthouse.
Present were Mayor John F. Hart, Finance Officer Monna Van Lint, Council Members Monte Palecek, John Kangas, David Schofield, Greg Arthur and Shirley Chin. Also present were Deputy Finance Officer Brittany Smith, Chief of Police Kit Graham, Del Bartels with the Pioneer Review; and later, Utility Coordinator Carol Schofield, Police Officer David Butler and Jacob Schofield.
Absent: Council Member Walker
Motion was made by Palecek, seconded by Kangas to approve the agenda as presented. Motion carried.
Motion was made by Kangas, seconded by Palecek to approve the minutes of the last meeting as published by the Pioneer Review. Motion carried.
Council Member Kangas questioned the bill presented from American Red Cross for swim lesson cards in the amount of $610.00. FO Van Lint stated that those cards recognize the swim lesson level for each individual that completed swimming lessons for the year at the Philip Pool. They are $5.00 each.
Motion was then made by Schofield, seconded by Arthur to approve payment of the bills from the appropriated funds. Motion carried.
Gross Salaries - September 28, 2007:
Gross Salaries: Mayor & Council - $2605.00; Adm. - $4151.33; Police - $5194.79; Street - $4608.92; Water - $4728.52; R. Site - $228.52; Pool - $574.56
AFLAC Employee Supplemental Ins.- 09/07 206.28
EFTPS S.S., Medicare, Withholding- 09/07 5193.11
SDRS Employee Retirement- 09/07 2479.38
Ash Street Improvements:
SPN & Assoc. Design - thru 9/22/07 1040.00
Swimming Pool Deck Renovations:
SPN & Assoc. Design/Spec/Contract - thru 9/22/07 1940.00
This Month's Bills:
Alltel Cell Phone 08-09/07 77.98
American Red Cross Swim Lesson Cards - 09/07 610.00
Bad River Rural Water City Shop Water 08-09/07 25.60
CBA Lighting & Controls, Inc. Papi Bulbs - 09/07 173.25
City of Philip Mun. Bldg Utilities 08-09/07 31.00
Cenex Harvest States Fuel - 08/07 91.24
Community Betterment Committee Sale of Old X-Mas Decorations 450.00
Coyle's Super Valu Pool Supplies - 08/07 248.21
D.M.& E. Railroad Storm Sewer Agreement #91135 120.00
Dakota Care Ins. Employee Health Ins. - 10/07 7093.89
Delta Dental Ins. Employee Dental Ins. - 10/07 504.90
1st Nat'l Bank - Philip Utility Billing Postage - 10/07 100.25
1st Nat'l Bank - S.F. SRF Loan #01 Pay #131 - 10/07 3591.18
SRF Loan #02 Pay #107 - 10/07 2163.90
SRF Loan #03 Pay #10 - 10/07 2223.41
Fitzgerald Oil Co. Fuel 08-09/07 216.58
Golden West Telephone/Internet 08-09/07 585.43
Haakon Co. Treasurer Office Rent - 10/07 60.00
Heartland Paper Co. Supplies - 09/07 122.76
I-90 Fuel Services, Inc. Fuel & Fire Supplies - 08/07 111.56
Ingram Hardware Supplies - 09/07 8.76
NAPA Auto Parts Supplies - 09/07 4.31
Neve's Uniforms & Equipment P.D. Supplies - 09/07 79.90
Northwest Pipe Fittings, Inc. Supplies - 08/07 60.00
Occupational Health Network Random Testing - 08/07 85.00
O'Connell Construction, Inc. (2) Loads Topsoil - 09/07 90.00
One Call Systems, Inc. (7) Locates - 08/07 6.65
Petty Cash Copies/Certified Mail 08-09/07 30.38
Quill Corp. Supplies - 09/07 78.99
SD Dept. of Revenue Sales Tax Payable - 09/07 331.11
Water/Pool Coliform Testing 08-09/07 24.00
SD Federal Property Fire Supplies - 08/07 90.00
Tollefson, Gay Attorney Retainer - 10/07 150.00
USDA RD Loan Pay #34 - 10/07 3069.00
US Postal Service Stamps - 10/07 230.00
VISA - UMB Bank Travel/Supplies 08-09/07 460.93
Waste Connections dba Walker Refuse Residential Collection - 09/07 4309.11
Dumpsters - 09/07 213.20
West Central Electric Electric Charges 08-09/07 2436.13
WR/LJ Rural Water 4,496,000 Gals. - 09/07 5620.00
Contract Min. - 09/07 3000.00
Airport Waterline Agreement 475.00
Western Communications, Inc. Radio Repair/Maint. - 09/07 180.36
Wohlenberg, Ritzman & Co. FY2006 Audit Prep - 09/07 5540.00
Old Business:
Motion was made by Palecek, seconded by Kangas to approve the second reading of Ordinance #2007-07, 2008 Municipal Appropriations Ordinance. Motion carried with all members voting aye.
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ORDINANCE #2007-07
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2008 MUNICIPAL APPROPRIATIONS ORDINANCE
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Be it ordained by the City of Philip, South Dakota that the following sums are appropriated to meet
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the obligations of the municipality for fiscal year 2008.
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GENERAL FUND
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SP. REVENUE FUND
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410 GENERAL GOVERNMENT
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411 Legislative (Publishing)
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$ 8,000.00
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412 Executive
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$ 15,600.00
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413 Elections
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$ 600.00
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414 Financial Adm.
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$ 109,520.00
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Insurance
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$ 52,500.00
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Contingency
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$ 74,500.00
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419 Public Works
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$ 33,350.00
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Capital Building
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$ 48,175.00
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TOTAL GENERAL GOVERNMENT
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$ 342,245.00
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420 PUBLIC SAFETY
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420 Police Department
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$ 120,250.00
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422 Fire Department
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$ 11,750.00
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423 Code Enforcement
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$ 500.00
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TOTAL PUBLIC SAFETY
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$ 132,500.00
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430 PUBLIC WORKS
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431 Street Department
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$ 179,725.00
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Street Lights
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$ 16,000.00
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Street Improv. 2nd Cent
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$ 262,300.00
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$ 58,050.00
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435 Airport
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$ 330,675.00
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438 Rubble Site
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$ 33,500.00
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TOTAL PUBLIC WORKS
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$ 822,200.00
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$ 58,050.00
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440 HEALTH & WELFARE
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441 West Nile Virus
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$ 1,600.00
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444 Dog Kennel
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$ 150.00
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446 Ambulance
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$ -
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TOTAL HEALTH & WELFARE
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$ 1,750.00
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450 CULTURE & RECREATION
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451 Swimming Pool
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$ 110,375.00
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452 Parks/Recreation
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$ 3,075.00
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455 Library
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$ 970.00
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TOTAL CULTURE & RECREATION
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$ 114,420.00
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460 ECONOMIC DEVELOP.
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460 Economic Development
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$ 3,850.00
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TOTAL ECONOMIC DEVELOP.
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$ 3,850.00
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470 DEBT SERVICE
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471 Principal
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$ 69,393.00
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472 Interest
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$ 26,350.00
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TOTAL DEBT SERVICE
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$ 95,743.00
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$ -
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511 OPER. TRANSFER OUT
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511 Operating Transfer
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$ -
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TOTAL OPER. TRANSFER OUT
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CAPITAL OUTLAY ACCUMULATION
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Resolution #97-10 Street
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$ 25,000.00
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Resolution #97-20 Police
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$ 8,000.00
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Resolution #01-09 Rubble Site
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$ 1,000.00
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Resolution #04-05 Swimming Pool
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$ 10,000.00
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Resolution #06-20 Building Res.
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$ 50,000.00
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TOTAL CAP. OUTLAY ACCUM.
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$ 94,000.00
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TOTAL APPROP. & ACCUM.
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$ 1,606,708.00
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$ 58,050.00
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2008 MEANS OF FINANCE
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The following designates the fund or funds that money derived from the following sources is applied.
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GENERAL FUND
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SP. REVNUE FUND
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UNDESIGN. RETAINED EARNINGS
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$ 94,000.00
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$ 55,500.00
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DESIGN. FROM LAST YR. APPROP.
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$ 70,120.00
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RESTRICTED CASH - ST. EQUIP.
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$ 27,000.00
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RESTRICTED CASH - RUBBLE SITE
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$ 25,000.00
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RESTRICTED CASH - SWIMMING POOL
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$ 30,300.00
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RESTRICTED CASH - ADM. BLDG RES.
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$ 15,000.00
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310 TAXES
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General Property Tax
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$ 331,229.00
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Mobile Home & Prior Tax
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$ 2,500.00
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Sales Tax
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$ 340,000.00
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$ 50.00
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Amusement Machine Tax
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$ 200.00
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Penalty & Interest - Del. Tax
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$ 500.00
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$ 674,429.00
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$ 50.00
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320 LICENSES & PERMITS
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Licenses & Permits
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$ 6,275.00
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330 INTERGOVERNMENTAL REV.
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Intergovernmental Revenues
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$ 527,450.00
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340 CHARGES FOR GOODS & SERVICES
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Charges for Goods & Services
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$ 21,000.00
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350 FINES & FORFEITURES
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Fines & Forfeitures
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$ 750.00
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360 MISCELLANEOUS REVENUE
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Miscellaneous Revenues
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$ 88,214.00
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$ 2,500.00
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380 AIRPORT REVENUE
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Airport Revenues
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$ 25,170.00
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390 OTHER SOURCES
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Operating Transfer In
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$ -
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Loan Proceeds
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$ -
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Sale of Fixed Assets
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$ 1,000.00
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Insurance Proceeds
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$ 1,000.00
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TOTAL OTHER SOURCES
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$ 2,000.00
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TOTAL MEANS OF FINANCE
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$ 1,606,708.00
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$ 58,050.00
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2008 PROPRIETARY/ENTERPRISE FUNDS
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*WATER*
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WATER REVENUE
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Estimated Water Revenues
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$ 278,300.00
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TOTAL EST. WATER REVENUE
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$ 278,300.00
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WATER APPROPRIATIONS
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Water
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$ 230,800.00
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GO Water Refunding Bond
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$ 25,000.00
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RD Loan Principal Pay.
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$ 7,500.00
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Res. Cash - RD Loan
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$ 5,000.00
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Capital Outlay Res. #98-09
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$ 10,000.00
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TOTAL WATER APPROPRIATIONS
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$ 278,300.00
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ESTIMATED WATER SURPLUS
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$ -
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*SEWER*
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SEWER REVENUE
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Estimated Sewer Revenues
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$ 95,140.00
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TOTAL EST. SEWER REVENUE
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$ 95,140.00
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SEWER APPROPRIATIONS
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Sewer
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$ 84,385.00
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Operating Transfer Out
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$ -
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Capital Outlay Res. #98-10
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$ 10,000.00
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TOTAL SEWER APPROPRIATIONS
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$ 94,385.00
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ESTIMATED SEWER SURPLUS
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$ 755.00
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*GARBAGE*
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GARBAGE REVENUE
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Estimated Garbage Revenues
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$ 70,220.00
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TOTAL EST. GARBAGE REVENUE
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$ 70,220.00
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GARBAGE APPROPRIATIONS
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Garbage
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$ 8,500.00
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Garbage Contract
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$ 57,000.00
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Capital Outlay Res. #01-09
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$ 4,000.00
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TOTAL GARBAGE APPROPRIATION
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$ 69,500.00
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TOTAL EST. GARBAGE SURPLUS
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$ 720.00
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TOTAL ENT. FUND REVENUE
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$ 443,660.00
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TOTAL ENT. FUND APPROP.
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$ 442,185.00
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TOTAL EST. ENTERPRISE SURPLUS
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$ 1,475.00
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The Finance Officer is hereby directed and authorized to certify the following dollar amount of tax levies made in this
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Ordinance to the Haakon County Auditor.
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Dated this 1st day of October 2007.
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/s/ John F. Hart, Mayor
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ATTEST:
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/s/ Monna Van Lint, Finance Officer
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Passed First Reading: September 04, 2007
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Passed Second Reading: October 01, 2007
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Yeas: 05 Nays: 00
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(PUBLISHED: Sept. 13 & Oct. 11, 2007)
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Council reviewed the preliminary municipal office design plans prepared by James Sandstrom. By general consensus, the plan will be submitted to Architect Kent Kennedy for final blue prints and bill of materials. The architectural design was appropriated in the 2008 budget.
Motion was made by Arthur, seconded by Palecek to approve the tabled building permit presented in August by C. Russell Bandi for a 22'x 34' addition to his garage. Motion carried.
New Business:
Council reviewed the following building permits as presented by Greg Arthur for a 30'x 32' garage; a 20'x 20' addition; a 28'x 30' attached garage; and, to move an old garage. Arthur clarified that the 30'x 32' garage will not affect the water and sewer line on the south side of the property.
Motion was made by Palecek, seconded by Kangas to approve the building permits presented by Greg Arthur. Motion carried with Council Member Arthur abstaining.
Council then reviewed the following building permits as presented: George Ainslie - replace deck; Dustin Lurz for Erwin Gerlach - replace sewer line; Phyllis Hajek - carport & pea rock installation; Richard Jankord - breeze way; Michael Peterson - replace waterline & sidewalk; and, Beau Ravellette - shed & close line.
Motion was made by Arthur, seconded by Palecek to approve the above listed permits as presented. Motion carried.
Motion was made by Kangas, seconded by Arthur to approve Resolution #2007-08, Supplemental Appropriations Contingency Transfers. Motion carried.
RESOLUTION #2007-08
SUPPLEMENTAL APPROPRIATIONS
CONTINGENCY TRANSFERS
WHEREAS, it appears that there will be insufficient funds in the 2007 General Fund Budget to carry out the indispensable functions of government. It is proposed that the following Supplemental Appropriations be adopted.
FROM: 101-41400-4115 Contingency - $36,780.00
TO: 101-41400-42230 Adm. Contract Services - $3,500.00
101-41900-41500 Public Works Health Ins. - $500.00
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